grant agreement
Once you have received your funding approval by email, the next step is the preparation of the funding agreement. Funds can only be paid once the funding agreement has been signed. You will not receive the agreement automatically. You will need to submit a few documents and information by e-mail to complete the contract. You will receive a detailed checklist “From approval to money” with the funding approval.
Costs and Financial plan
You must submit a cost and financing plan (KoFi) when you submit your application. It contains the expenses (cost plan) and shows how you will finance them (financing plan). For the funding contract, you must submit an updated KoFi (as Excel or PDF by e-mail) or inform us briefly if nothing has changed. Shifts in the cost items are possible and usually do not pose a problem, but should be briefly explained in the cover letter. You can use the following sample plan as a basis:
Payout of funds
Funding can only be paid out once the funding agreement has been legally signed. The money is not paid out automatically, but you must apply for the payment yourself (usually in instalments) in the application portal (a so-called "Mittelabruf"). To do this, you must log in with the same e-mail address that you used to submit your application. This is the only way we can allocate your application.
You can download detailed instructions here (currently only in German, please do not hesitate to contact us if you need help):
► Download Checkliste Mittelabruf
The document is currently only available in German. We are working on a translation. Until then, we recommend using an AI translation tool. There are many free providers that deliver good translations.
Logos & PR
Please mention the Fonds Soziokultur as a funding organisation in your public relations work (print and online) and place our logo. All important information and downloads can be found below:
Proof of appropriate use
Once your project has been completed, you must submit various documents to show that the funds received have been used properly and that the project has proceeded as planned. This so-called proof of use, i.e. the accounting of your project, must be submitted within two months of the end of the funding period (see funding agreement, any authorised extensions). Further information can be found here.
Connect with us on social media, tag us on posts about the funded project and use the hashtag #fondssoziokultur. You can find the links to our social media platforms in the footer of this website.